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This Pawsey Supercomputing Centre Data Storage and Management Policy applies to all Researchers at all times when any Data is being stored, archived, processed, analysed, transferred or visualised on any Pawsey Supercomputing Centre resource, known as Data Stores @ Pawsey Supercomputing Centre. For Researchers who are not employed or under the supervision of a Pawsey Supercomputing Centre Member, an additional End User Licence Agreement is required to be signed before accessing the Data Store @ Pawsey Supercomputing Centre.

Approved by

Pawsey Supercomputing Centre Board


26 June 2013

This Policy is subject to change without notice.


persons are fully informed about the institutional and Pawsey Supercomputing Centre policies regarding data management and are required to comply with them.

5. Definitions


Removal of information that might or could identify an individual. Note that self-identification does not constitute identification.

Centre Agent

Is the party appointed to act as an agent for the members in connection with the operations of the Pawsey Supercomputing Centre.

Clinical information

Clinical information is information derived from human subjects and includes (but is not excessively) results from medical, physical, biological or psychological assessments, examinations or tests.

Controlled/restricted access

Access to material, data held on a restricted network.


Commonwealth Scientific and Industrial Research Organisation, ABN 41 687 119 230


Data is information that (in this case) has been translated into a digital format (for example, characters and symbols) to allow operations that can be facilitated by a computer.

Data allocation submission

This is the process that the Pawsey Supercomputing Centre uses to understand the needs of the researcher community and to advise on appropriate data-management approach.

Data Stores @ Pawsey Supercomputing Centre

The term Data Stores @ Pawsey Supercomputing Centre relates to any piece of infrastructure, which has been purchased on behalf of the

Pawsey Supercomputing Centre partnership and can be used to store data. No equipment is exempt from this definition, except by prior agreement with the Pawsey Supercomputing Centre Board, with the exception of Pawsey Supercomputing Centre branded USB drives.

Ethical Consent

Ethical consent is permission provided by a Research Ethics Committee (REC) or similar for researchers to collect and use data within a specific context or manner. Guidance from a REC should be sought by all research staff where appropriate under their institutional policies to ensure appropriate permissions are granted for data collection and use.


End User Licence Agreement – this is a document which researchers who are not affiliated with the Pawsey Supercomputing Centre Partnership must complete before using the Data Stores @ Pawsey Supercomputing Centre. The EULA will be provided by the Pawsey Supercomputing Centre, and is subject to revision without notice.

Hard Quota

A hard quota is a predetermined level where the data custodian will be unable to ingest further data when an agreed limit has been reached.


Includes any claim, loss, damages or other liability howsoever incurred. Without limiting the scope of the previous sentence loss includes loss of production or operation time; loss, damage or corruption of data or records; economic loss; or any special, incidental, indirect, or consequential, punitive or exemplary loss or damages. Loss includes losses that

CSIRO or the Pawsey Supercomputing Centre may have been advised of the possibility of.

Meta Data

Identifying information collected with the data to enable cataloguing and searching.

Orphaned Data

This is data that has no owner. Orphaned data most often occurs when the curator changes institution without informing the Pawsey Supercomputing Centre/the Pawsey Supercomputing Centre Member. The Pawsey Supercomputing Centre requires a Principal Investigator to provide two points of contact before data is accepted.

Pawsey Supercomputing Centre

The Pawsey Supercomputing Centre means the unincorporated joint venture between CSIRO, Curtin University, Edith Cowan University, Murdoch University and The University of Western Australia (each as a Pawsey Supercomputing Centre member).

In this document, except where used in the context of a Pawsey Supercomputing Centre Member, references to the Pawsey Supercomputing Centre are to the management arrangements established by the Pawsey Supercomputing Centre Members with CSIRO as the centre agent.

Petabyte Data Store

Petabyte Store (or PB Store) is the Pawsey Supercomputing Centre’s Petascale Data Storage Facility. This is also known as “Cortex”.

Principal Investigator

Is the lead person for a particular research project.


An individual to whom the Pawsey Supercomputing Centre grants access to the Data Stores @ Pawsey Supercomputing Centre for the

purpose of a project that has been proposed. They include personnel from both Pawsey Supercomputing Centre Members and non-Pawsey Supercomputing Centre Members as applicable.

Soft Quota

A soft quota is a predetermined level where the data custodian will be contacted to advise a limit has been reached.

6. Responsibilities

6.1 Responsibilities – Users of the Data Stores @ Pawsey Supercomputing Centre